Privacy Policy

The European Journal of Intelligent Transportation Systems (EJITS) is committed to protecting the privacy and confidentiality of personal data provided by authors, reviewers, editors, and users of our platform. This Privacy Statement outlines how EJITS collects, uses, and safeguards personal information in accordance with applicable data protection regulations, including the General Data Protection Regulation (GDPR).

1. Information We Collect

EJITS collects personal information from authors, reviewers, editors, and users to ensure smooth management and operation of the journal. The types of information collected may include:

  • Authors: Name, affiliation, email address, ORCID ID, and other contact details provided during the manuscript submission process.
  • Reviewers: Name, affiliation, email address, and details related to the peer-review process.
  • Editors: Name, affiliation, email address, and other professional information needed to manage editorial duties.
  • Users: Information provided by users who subscribe to EJITS updates or access the website.

2. How We Use Your Information

The personal data collected by EJITS is used for the following purposes:

  • Authors:

    • To process, review, and publish submitted manuscripts.
    • To communicate regarding submissions, including decisions, revisions, and publication processes.
    • To share metadata with indexing services and research databases to enhance the visibility of published work.

  • Reviewers:

    • To assign and manage the peer-review process for manuscripts.
    • To communicate about review invitations, deadlines, and feedback.
    • To ensure confidentiality and manage conflicts of interest in the review process.

  • Editors:

    • To manage the submission, review, and editorial processes.
    • To ensure editorial independence and transparency.

  • Users:

    • To send updates and notifications regarding new issues, articles, or announcements from EJITS (if subscribed).
    • To improve website functionality and user experience through data analytics.

3. Data Sharing and Disclosure

EJITS does not share personal information with third parties, except in the following circumstances:

  • Indexing and Database Services: Basic author metadata (such as name and affiliation) may be shared with academic databases, indexing services, and citation systems to ensure that published research is discoverable.
  • Legal Requirements: EJITS may disclose personal data to comply with legal obligations, court orders, or regulatory authorities.
  • Service Providers: EJITS may use third-party service providers for tasks such as website maintenance, email communication, and data analytics. These service providers are bound by confidentiality agreements and are required to handle personal data in accordance with this Privacy Statement.

4. Data Security

EJITS takes appropriate technical and organizational measures to protect personal data from unauthorized access, misuse, loss, or disclosure. These measures include:

  • Encryption of sensitive information.
  • Secure storage of personal data on servers with controlled access.
  • Regular audits and security reviews to ensure the safety of data.

5. Retention of Data

EJITS retains personal data only for as long as necessary to fulfill the purposes for which it was collected, including fulfilling legal and regulatory obligations. Afterward, personal data will be securely deleted or anonymized.

  • Authors: Data related to published articles (including author names, affiliations, and correspondence) will be retained permanently to preserve the scholarly record.
  • Reviewers and Editors: Data related to peer review and editorial management will be retained as long as necessary for journal operations and record-keeping.

6. Your Rights

Individuals whose personal data is collected by EJITS have the following rights:

  • Right to Access: You may request access to the personal information EJITS holds about you.
  • Right to Rectification: You can request the correction of any inaccurate or incomplete personal data.
  • Right to Erasure: You may request the deletion of your personal data under certain circumstances, such as when the data is no longer needed for its original purpose.
  • Right to Restriction: You may request a restriction on the processing of your personal data in certain cases.
  • Right to Data Portability: You have the right to obtain a copy of your personal data in a structured, machine-readable format.
  • Right to Object: You can object to the processing of your personal data for direct marketing or other legitimate interests.

To exercise any of these rights, please contact us at [ejits@rsglobal.pl].

7. Cookies and Tracking

EJITS uses cookies and similar tracking technologies to enhance the user experience on the website. Cookies collect data on website usage, preferences, and activity. You can control cookie settings through your browser and choose to disable or delete cookies at any time.

8. Changes to the Privacy Statement

EJITS may update this Privacy Statement from time to time to reflect changes in data protection practices or regulations. Any changes will be posted on the journal’s website, and users will be informed of significant updates.

9. Contact Us

For any questions or concerns regarding this Privacy Statement or your personal data, please contact us at:

Email: ejits@rsglobal.pl